Recruitment Privacy Notice
Effective date: February 18, 2025. Last reviewed: February 18, 2025.
Horizonius Ltd. (“we,” “us,” or “our”) is committed to respecting your privacy and protecting your personal data. Personal data refers to information that can directly or indirectly identify an individual. This Privacy Notice outlines how we collect, process, and protect your personal data during our recruitment process.
By submitting your personal data to us, you acknowledge that:
- You have read and understood this Privacy Notice and consent to the processing of your personal data as described herein.
- Your personal data may be transferred and processed internationally, including to countries that may not offer the same level of data protection as your home country, for the purposes outlined in this Privacy Notice.
- Providing your personal data is voluntary, but failure to provide requested information may hinder your ability to progress in the recruitment process.
- All information you provide is true and correct to the best of your knowledge. Any inaccurate information may disqualify you from consideration.
This Privacy Notice does not form part of any employment contract with candidates who are hired.
Personal Data We Collect
We collect personal data from you during the recruitment process. The data we collect typically includes, but is not limited to:
- Personal details such as name, address, contact information, and nationality
- Professional background such as employment history, qualifications, and references
- Identification documents, such as your CV or résumé
- Information provided during assessments and interviews
- Legal documents as required by applicable laws, such as work permits or background checks
We may also collect sensitive data, including health information, only where required or permitted by law (e.g., to accommodate disabilities during interviews or to comply with health and safety regulations).
Cookies are small text files stored on your device when you visit a website, allowing the site to recognize your device. Cookies can be either “first-party” (set by us) or “third-party” (set by our partners or service providers). We use cookies to enhance performance, enable functionality, provide analytics, and offer targeted advertising based on your interests.
How We Use Your Personal Data
Your personal data is used for legitimate business purposes related to recruitment, including:
- Assessing your application and qualifications for a specific role
- Communicating with you throughout the recruitment process
- Evaluating potential candidates for future roles or business needs
- Complying with legal obligations, including health and safety requirements
- Conducting background checks, where applicable, for offers extended
Legal Basis for Processing Your Data
We process your personal data based on the following legal grounds:
- Legitimate interests: Evaluating your application, managing our recruitment process, and ensuring we comply with legal obligations.
- Contractual necessity: Processing personal data as part of the recruitment process to potentially enter into an employment contract.
- Consent: In cases where we collect sensitive personal data or require your consent for particular recruitment activities, such as participation in optional events or surveys.
If you would like to withdraw your consent for the use of cookies, you can do so through your browser settings or our Cookie Settings tool, if available. Please note that withdrawing consent does not affect the lawfulness of the processing that occurred prior to your withdrawal.
Background Screening
If you receive an offer from us, we may conduct background checks (criminal record checks, verification of employment history, etc.) as required or permitted by law.
Data Recipients and International Transfers
Your personal data may be accessed by recruitment personnel in the country where the position is located, as well as by other relevant individuals within Horizonius Ltd. globally. We may also use third-party service providers to assist with recruitment and background checks. If personal data is transferred outside the European Economic Area (EEA), we ensure appropriate safeguards are in place to protect your data.
Automated Decision-Making
In certain circumstances, we may use automated tools or algorithms to assist in screening applications. These tools may prioritize certain characteristics, such as skills or qualifications, to expedite the process. However, all decisions are ultimately reviewed by human recruiters to ensure fairness and accuracy.
Data Retention
If you are hired, your personal data will be incorporated into your employee records and retained in accordance with our employee privacy policy. If you are not hired, your personal data may be retained for a period necessary for us to consider you for future roles, typically no longer than 12 months.
Security of Your Personal Data
We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, and destruction. However, no method of transmission over the internet or electronic storage is entirely secure, and we cannot guarantee absolute security.
Your Rights
Under applicable data protection laws, you have the following rights regarding your personal data:
- The right to access and obtain a copy of your personal data
- The right to request rectification of incorrect or incomplete data
- The right to request deletion of your personal data, subject to certain conditions
- The right to restrict or object to the processing of your personal data
- The right to withdraw your consent at any time where processing is based on consent
If you wish to exercise any of these rights, please contact us at the details below.
Changes to This Privacy Notice
We may update this Privacy Notice from time to time. Any changes will be posted on this page, and if the changes are significant, we may notify you by email or another appropriate method.
Contact Us
If you have any questions about this Privacy Notice or would like to communicate with our Data Protection Officer or the Data Privacy Team, please contact us at privacy@horizonius.com.